01
Phone, email and paper forms overload reception.
Digitalization for businesses
Full-service digitalization · Medical practices
More time for people. Less time spent on administration.
We relieve reception and clinical teams with secure digital workflows aligned with privacy, existing practice software and real working routines.
Medical practices OS
LIVE01Inquiries
02Workflows
03Documents
04Billing
Typical bottlenecks
What costs Medical practices unnecessary time every day
02
Patient information has to be entered repeatedly.
03
Follow-ups and reminders are handled manually.
Before / after
Separate manual tasks become one reliable workflow.
Before
Requests are triaged on the phone.
After
Secure forms capture requests in a structured way.
Before
Forms are completed on site and retyped.
After
Pre-visit data is reviewed and transferred in a controlled way.
Solution modules
Exactly as much system as your operation genuinely needs.
Digital patient requests
Targeted forms for appointments, prescriptions, results and callbacks.
Appointment preparation
Provide information, documents and instructions in advance.
Internal task routing
Route requests by role and make deadlines visible.
Secure communication
Keep sensitive content out of uncontrolled standard email.
Typical integrations
DoctolibCLICKDOCMicrosoft 365medatixxtomedo
Practical example
A group practice structures prescription and callback requests in advance, reducing phone workload.
60-second digital check
How much manual work is hidden in your business?
Three values provide an initial, deliberately conservative orientation.
Manual effort per year
€24,150
Conservatively estimated digitalization potential
€6,038 – €12,075
25–50% orientation only; no guarantee of savings or results.
Recommended starting point: Digital complete
Clear starting points
Better systems no longer have to be expensive to produce.
AI removes routine effort, not quality responsibility. We reinvest the time saved in stronger concepts, more variants, automated checks and clear documentation.
Faster analysis
AI structures requirements and data; our experience makes the decisions.
More quality cycles
Automated checks find issues earlier and make iteration less expensive.
Less idle effort
Repeatable components accelerate delivery without forcing an off-the-shelf result.
01
Digital check
€0
net
Potential, bottleneck and the most sensible next step.
Scope of delivery02
Digital presence
from €990
net
A conversion-focused one-page site with a clear inquiry path.
Scope of delivery03
Automation sprint
from €1,900
net
One clearly defined process becomes digital within weeks.
Scope of delivery04
Digital complete
from €4,900
net
Website, one automation, one system connection and a clearly bounded status board.
Scope of delivery05
Custom platform
from €9,900
net
A clearly scoped software MVP for your own workflows.
Scope of deliveryScope of delivery
Know exactly what you receive before you order.
Every package has a clear outcome, a defined starting scope and transparent boundaries. This keeps the entry price reliable and prevents silent add-on charges.
Entry prices apply to the standard scope described below. For packages with integrations, we first check free of charge whether the required standard access is available. Before work starts, you receive a written offer with a binding scope and price. Extensions proceed only after your approval.
01
Digital check
€0
net
Potential, bottleneck and the most sensible next step.
Concrete outcome
An immediate, conservative first estimate of your manual effort and a clear recommendation for the most economical next step.
Included in the starting scope
- 60-second input for affected people, weekly effort and internal hourly cost
- Annual manual-effort calculation based on 46 working weeks
- Conservative 25–50% potential range without a performance promise
- Primary bottleneck classification and suitable package recommendation
Typical duration
Immediate online result; personal feedback available through a separate inquiry.
What we need from you
- A realistic estimate of affected people, weekly hours and internal hourly cost.
Not included in the entry price
- Individual process consulting
- Technical systems analysis
- Fixed-price quote or savings guarantee
02
Digital presence
from €990
net
A conversion-focused one-page site with a clear inquiry path.
Concrete outcome
A custom responsive company one-pager that explains your services clearly and guides qualified prospects towards an inquiry.
Included in the starting scope
- Kick-off and clear page structure with up to eight content sections
- Custom responsive design for phone, tablet and desktop
- AI-assisted content structure and conversion copy based on your input
- One inquiry form with confirmation and secure delivery
- Basic SEO with title, description, social preview and structured data
- Technical consent baseline and publication
- One consolidated revision round
Typical duration
Normally ten business days after all content and access details are complete.
What we need from you
- Logo and existing visual guidelines
- Service information and contact person
- Approved legal copy and required access details
Not included in the entry price
- Additional pages or languages
- Logo, photo or video production
- Domain, hosting and paid licenses
- Legal advice and drafting of legal documents
03
Automation sprint
from €1,900
net
One clearly defined process becomes digital within weeks.
Concrete outcome
One bounded manual workflow runs digitally, has been tested with realistic cases and can be used independently by your team.
Included in the starting scope
- 90-minute remote process workshop by video call and documented target flow for exactly one workflow
- Up to two documented standard interfaces or system connections
- Automation implementation including defined error and exception paths
- Logging of the most important processing steps
- Acceptance testing with agreed sample data
- Short documentation, handover and a 45-minute training session
- Defect correction within the agreed scope for 14 days after acceptance
Typical duration
Typically two to three weeks after process approval and complete access.
What we need from you
- One responsible process owner
- Test data and system access
- Documented APIs and timely feedback
Not included in the entry price
- Additional workflows or more than two connections
- Undocumented or newly developed custom interfaces
- Extensive data cleansing or legacy migration
- On-site meetings and travel expenses
- Third-party licenses and ongoing operations
04
Digital complete
from €4,900
net
Website, one automation, one system connection and a clearly bounded status board.
Concrete outcome
A clearly defined digital foundation: a professional company website generates inquiries, one selected workflow is automated and the most important status values become visible in a protected overview.
Included in the starting scope
- Remote strategy and process workshop by video call: up to three hours with no more than four participants; we review at most two workflows and prioritize one for implementation
- Responsive company website with up to five editorial pages without custom functionality in one language; supplied imprint and privacy copy is added separately
- Structuring and editing of the business information you provide, one inquiry form, SEO titles and descriptions for up to five pages, social previews, sitemap and technical consent setup
- Exactly one automation workflow with up to five consecutive processing steps and no more than two conditional branches
- Connection to exactly one existing system through a documented, enabled API or ready-made connector: one transfer direction and no more than ten data fields
- Password-protected browser status board: one page with up to five metrics and one status list, data from the inquiry form or connected system, refreshed on page load and one user role
- Two consolidated website revision rounds, one acceptance test for the automation and system connection, short documentation and 60 minutes of remote training for up to five participants
- 30 calendar days of technical stabilization after acceptance: we correct defects that prevent the written, agreed scope from working as specified
Typical duration
Normally six to eight weeks after approval, content and systems access.
What we need from you
- One business decision-maker and no more than four workshop participants
- Complete business information, logo, approved legal copy, test data and all required system and API access
- Binding, consolidated feedback and approvals within the agreed schedule
Not included in the entry price
- On-site meetings and travel expenses
- Additional pages, languages, forms, automations, systems, transfer directions, data fields, metrics or user roles
- Undocumented interfaces, custom connector development, bidirectional synchronization, legacy import, data cleansing or vendor approvals
- New features and content changes during the stabilization period
- Legal advice, third-party licenses, domain, hosting and ongoing application care
05
Custom platform
from €9,900
net
A clearly scoped software MVP for your own workflows.
Concrete outcome
A custom responsive web application delivered as a production-ready MVP for your most important differentiating process.
Included in the starting scope
- Requirements workshop, solution design and prioritized MVP scope
- Custom UX/UI design for the agreed user groups
- Authentication and permissions for up to three roles
- Up to three business modules plus an administration area
- Up to three documented third-party integrations
- Automated core checks, deployment and technical documentation
- Acceptance, team training and a 30-day technical stabilization period
Typical duration
Typically eight to twelve weeks after the MVP scope is bindingly defined.
What we need from you
- A business product owner with decision authority
- Binding, prioritized MVP requirements
- Access, test data and regular acceptance sessions
Not included in the entry price
- Native iOS or Android apps
- Extensive legacy-system migration
- Additional modules, roles or integrations
- Third-party licenses, hosting, support and ongoing development
Free offer check
Compare the delivery—not just the final number.
We review a written offer dated within the last 30 days for scope, quality, term, licenses and follow-on costs.
Where delivery is genuinely comparable, we offer a lower price or more value within the same budget. There is no blanket right to undercutting.
Why this is possible
AI accelerates analysis, concept work, development and quality assurance. Lower effort reduces cost, while standardized checks, more iterations and automated testing improve quality at the same time.
How we turn bottlenecks into results
01
Understand
Capture the workflow, participants and real time spent.
02
Simplify
Remove unnecessary steps and structure data cleanly.
03
Connect
Integrate interfaces, automations and systems securely.
04
Improve
Measure adoption, refine and operate reliably.
FAQ